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Report on Virtual Labs 4th Integration Workshop on Virtual Labs College Cloud Edition

Table of Contents

1 Overview

In order to ensure availability of Virtual Lab experiments to all those colleges and students who have poor internet connectivity, VLEAD developed the College Cloud Edition of the Virtual Labs. This version has been piloted and tested by VLEAD engineers. The methodology, operating process and the method of using this edition has been made available to the Outreach members, Nodal Center representatives and participating colleges.

The 4th Integration Workshop on Virtual Labs College Cloud Edition, detailed in the report below was conducted by the VLEAD team to train,give hands on deployment experience and to handover copies of the College Cloud Edition drives. Healthy and open interactions among the participants from various institutes of the consortium helped give a clear understanding and build confidence in the teams be able to effectively deploy and use the College Cloud Edition in the workshops conducted by them. The feedback from the participants was good and positive.

The participating teams will conduct at least 2 workshops and share the feedback along with their own experience of using the College Cloud edition. VLEAD team will be available to them real time for supporting any issues arising during the deployment and use.

2 Workshop Details

  • Venue : IIIT Hyderabad
  • Date : March 15 to 16, 2017
  • Time : 9:30 am to 5:00 pm

2.1 Participants ( 17 Participants from 8 institutes)

S.No Partipant's Name Institute Name Designation
1. Mr. Dhananjay Umrao IIT Kanpur Project Engineer
2. Mr. Vaibhav Kurhe COE Pune Software Developer
3. Ms. Nilima Thigale COE Pune Software Developer
4. Mr. Chetan Dhiman IIT Roorkee Integration Engineer
5. Mr. Amit Kumar Sharma IIT Roorkee Project Associate
6. Mr. Hrishikesh Baruah IIT Guwahati Project Engineer
7. Mr. Nanu Alan Kachari IIT Guwahati Technical Officer
8. Mr. Ajaykant Upadhyay Dayalbagh Education Institute Project Associate
9. Mr. Dinesh Dayalbagh Education Institute Project Associate
10. Mr. Ashish Mudgil IIT Delhi Field Engineer
11. Mr. Mohak Kaushik IIT Delhi System Administrator
12. Mr. Srinath TASK -
13. Mr. Sai TASK -
14. Mr. Vijay TASK -
15. Ms. Akshaya NIT Surathkal Junior Researh Fellow
16. Ms. Anush NIT Surathkal Junior Researh Fellow
17. Ms. Swati NIT Surathkal Junior Researh Fellow

2.2 VLEAD Team who conducted the workshop

S.No Name Designation
1. Mr. Siva Shankar Project Engineer
2. Mr. Raghupathi Kammari Project Engineer
4. Mr. Sripathi Kammari Project Engineer
5. Mr. Ashay Maheshwari Project Engineer
6. Ms. Sanchita Dixit Project Engineer
7. Ms. Priya Raman Program Manager
8. Mr. Ravi Shankar Program Manager
9. Mr. Ravi Kiran Administration Officer
10. Mr. Lalit Mohan VLEAD Integration Coordinator

3 Objectives of the Workshop

Objectives of the workshop were to -

  • Understand, install and use Virtual Labs College Cloud Edition.
  • Get trained to assist the Nodal Coordinators in conducting workshops using Virtual Labs College Cloud Edition.

4 Summary of the Workshop

4.1 First Day : March 15, 2017

4.1.1 Registration of participants ( 9:30 AM to 10:00 AM )

  • Registration was carried out by VLEAD for all the participants.
  • Participants were requested to fill in their names and other details in the registration form.
  • Participants were given a handout along with the agenda of the workshop.

4.1.2 Welcome Address by Professor Venkatesh Choppella ( 10:00 AM to 10:20 AM )

A welcome message and introduction was given by Professor Choppella.

  • Talked about how one can contribute to this to this project?
  • Showcased the technology used by VLEAD used for web applications and explained why each Virtual Labs community member should use IRC channels for better and instant communication.
  • Thanked the VLEAD team and others who joined for this workshop.

4.1.3 VLEAD process and best practices by Mr. Thirumal Ravula ( 10:20 AM to 10:40 AM )

Mr. Thirumal delivered a talk on VLEAD process and its components.

  • Displayed https://dev.vlabs.ac.in and process for integration, release management, milestones management.
  • Talked about the development process in detail and how one can contribute and form a community.
  • Introduced IRC channel and other communication channels, engineers-forum, mailing list avilable for help within developer community.

4.1.4 Ice Breaking session with Ms. Priya Raman ( 10:40 AM to 10:45 AM )

This was a small introduction session with an intention to know each other in the session.

  • Participants introduced themselves, and shared their working experience on Virtual Labs project.

4.1.5 Agenda of workshop by Mr. Ashay Maheshwari ( 10:45 AM to 10:50 AM )

  • Talked about the history of Virtual Labs projects.
  • Discussed the agenda of Day 1 and Day 2 with brief introduction to each item in agenda.
  • Facilitated interaction.

4.1.6 Portable version of Virtual Labs by COE Pune by Mr. Vaibhav Khure ( 10:50 AM to 11:00 AM )

  • Presentation by Mr. Vaibhav Kurhe on the common platform (portable version of virtual labs) that COE Pune has developed and using for making labs accessbile without any internet issues.
  • Question on why multiple portals was raised by partipants was responded by Mr. Maruthi from VLEAD stating that these was very good examples of open source ideology (where one can pull different labs according to one's needs and place it on our portal ). He also displayed the Analytics system of vlabs.ac.in and talked about how ELK stack is being used to capture analytics.

4.1.7 Introduction to College Cloud Edition by Mr. Ashay Maheshwari ( 11:00 AM to 11:15 AM )

  • Introduced College Cloud Edition.
  • Mentioned the need to reach colleges facing internet issues and not able to utilise Virtual Labs.
  • Revealed the current features of College Cloud Edition.
  • Briefly explained the Architecture Design diagram of College Cloud Edition.

4.1.8 Tea break ( 11:15 to 11:45 AM )

4.1.9 Demo of College Cloud Edition byy Mr. Shiva and Mr. Ashay (Assisted by Mr. Raghupati, Mr. Sripathi, Ms. Sanchita) ( 11:45 AM to 1:00 PM )

  • Steps given to configure network and connect to College Cloud version for demo.
  • Team assisted partipants and helped them set up proper configuration on their machines.
  • Partipants connected to vlabs.ac.in (College Cloud Edition) and navigated around the website.
  • Participants registered to College Cloud Edition and enrolled to Image Processing Lab.
  • Partipants performed 2 experiments as directed by Mr. Siva.
  • Introduced partipants to College Cloud UI and various links available on it.
  • Explained the role of Sys-admin and Workshop coordinator.
  • Team helped partipants to connect back to internet.
  1. Question and Answer session
    Question 1
    Whether any plugins need to be installed for running a lab in College cloud ?
    Answer 1
    Lab dependencies remains same as in the online version and hence no special plugin is required for College Cloud Version.
    Question 2
    How do you collect analytics in College Cloud Edition ?
    Answer 2
    A detailed answer for this question was given in a session on Day 2.
    Question 3
    Can a single registration allow login on both online and offline version of vlabs.ac.in ?
    Answer 3
    Offline and Online version maintain seperate database and hence user need to register seperately for both. However this will feature will be available shortly.
    Question 4
    Once logged in, can we see the Discipline wise and institute wise list of courses ?
    Answer 4
    No. This is not provied in the current version. It is being worked on.

4.1.10 Training on Installation of College Cloud Edition by Mr. Siva and Mr. Raghupathi ( 2:30 PM to 3:25 PM )

  • Talked about the virtualization technology used in College Cloud Edition.
  • Explained minimum requirements question for minimum requirements for a lab.
  • Demonstrated the configuration of College Cloud Edition.
  • Architecture Design Diagram was explained.
  • Using College Cloud registration form was demonstrated.

4.1.11 Workshop Flow by Mr. Ravi Shankar, Mr. Lalit Mohan, Ms. Priya Raman ( 3:25 PM to 4:00 PM )

  • Explained the pre-workshop process, expression of interest forms and went through the draft mail.
  • Explained the use of the IICs, IOCs, PICs mail IDs and its relevance.
  • Introduced the sinificance of google drive Virtual Labs Share Documents -> Common containing all the shared documents.
  • Introduced Teacher's community and encouraged eveyone to join and post.
  1. Question and Answer Session
    • When someone filled up the expression of interest and sends it to IIIT-H, how does individual institute know it.
    • Answered by Mr. Lalit- Workshop request and mapping Report in Excel sheet maintained by IIIT-H, and other details about how the communication between IIIT and other concerned institute would happen.

4.1.12 Tea Break ( 4:00 PM to 4:15 PM )

4.1.13 Using College Cloud Edition for Workshops by Mr. Sripathi ( 4:20 PM to 5:05 PM )

  • Introduced the Outreach Portal and its user manual.
  • Gave a demo on How to create an Offline workshop in Outreach Portal.
  • Gave a demo on How to create an Online workshop in Outreach Portal.

4.2 Second Day : March 16, 2017

4.2.1 Full day Hands-On training on Installation of College Cloud Edition

  • Partipants were grouped into teams of 4 members each.
  • Each team was given the required assets ( a machine, a router, a College Cloud Disk, an Installation Manual ).
  • One member from each group was requested to take lead and perform the installation of Virtual Labs College Cloud Edition by following the manual.
  • This member was given the responsibility to train other members of the team and help them in installation.
  • The VLEAD team continuosly helped all the groups to address their queries.
  • It was ensured that each member installed the College Cloud Edition.
  • Training on how to collect and share analytics logs (usages, user feedbacks, user registration data) was given.
  • Mr. Ashish from IIT Delhi, talked about the conventions to be followed while filling the workshop information in the Outreach portal.
  • Mr. Ravi Shankar talked about the post workshop expectations.
  • All participants provided feedback on the attended Integration workshop.
  • Each institute was given a College Cloud Edition disk (v1.0.0) and were requested to return it during the April 2017 review meeting.

5 Post Workshop Expectations

5.1 Expectations from Participants

  • At least two workshops conducted using College Cloud Edition before April review meet.
  • Provide workshop feedback report on Outreach Portal.

5.2 Expectations from VLEAD

  • Support the Outreach/Nodal Coordinators/System Engineers pre/during/post workshops.

6 Feedback from participants on the Virtual Labs 4th Integration Workshop : College Cloud Edition

Based on the feedback submitted using google form, following are the inferences - All 17 participants submitted the feedback form.

Q
The workshop covered what was stated in the announcement
  • 64.7 % of the participants gave a score of 5/5 (Completely)
  • 35.3 % of the participants gave a score of 4/5
Q
The workshop was relevant to your work
  • 70.6 % of the participants gave a score of 5/5 (Yes, very relevant)
  • 17.6 % of the participants gave a score of 4/5
  • 11.6 % of the participants gave a score of 3/5
Q
The program was well placed within the alloted time
  • 100 % of the participants agreed and gave a score of 4/5 and 5/5 (Yes, very much)
Q
I will recommend this workshop to others in my team
  • 70.6 % of the participants gave a score of 5/5 (Yes)
  • 23.5 % of the participants gave a score of 4/5
  • 05.9 % of the participants gave a score of 3/5
Q
All the instructors were good communicators
  • 70.6 % of the participants gave a score of 5/5 (All were good)
  • 11.8 % of the participants gave a score of 4/5
  • 17.6 % of the participants gave a score of 3/5
Q
The material was presented in an organized manner
  • 94.1 % of the paricipants gave a score of 4/5 and 5/5 (very well organised)
  • 05.9 % of the participants have a score of 2/5
Q
The Instructors were knowledgeable on the topic
  • 100 % of the paricipants gave a score of 4/5 and 5/5 (In command of the subject)
Q
The duration of the workshop was
  • 82.4 % of the participants said it was Right duration
  • 11.8 % of the participants said it was Too long
  • 05.9 % of the participants said it was Too short
Q
All the details needed for the implementation were provided
  • 94.1 % felt that all the details for implementation were provided. (very well)
  • 05.9 % felt that things we missing.
Q
Rate your overall experience
  • 41.2 % of the participants gave a score of 5/5 (Very Good)
  • 52.9 % of the participants gave a score of 4/5
  • 05.9 % of the participants gave a score of 3/5
Q
Do you feel confident that you will be able to do the College Cloud deployment correctly ?
  • 47.1 % of the participants gave a score of 5/5 (very well)
  • 41.1 % of the participants gave a score of 4/5
  • 11.8 % of the participants gave a score of 3/5
Q
What did you most appreciate about the Workshop ?
  • Hands on Lab and access to the knowledge base
  • VLEAD Team have done a very smart and user friendly work. I want to work with this team. Thanks.
  • The process of telling the thing and the co-operative nature of people working here in IIITH.
  • The new thing which I got to learn like some thing about system configuration.
  • Instructor team was very good.
  • Helping behavior of VLEAD.
  • The team work was really appreciable.
  • The efforts by team were upto mark.
  • The way VLEAD team architectured the whole college cloud is appreciable.
Q
What improvements would you suggest ?
  • Cut short the time.
  • Improved Projector Visibility
  • Able to host/upload a new website on this intranet.
  • Instructor communication and planning.
  • New Labs to be added in hard drive of college cloud edition by the participants colleges.
  • Provide more machines during workshop if possible.

7 Things that went well

  • Each session in the agenda was followed as per schedule.
  • Participants were able to perform hands-on and use the installation manual effectively.
  • Interaction between participants and VLEAD was productive.

8 Things that went wrong

  • Hands-on was slow and more machines would have helped.

9 Post workshop activities and Expectations

  • Participants have been trained on installing and using Virtual Labs College Cloud Edition.
  • They would be able to assist the Nodal Coordinators in conducting workshops using Virtual Labs College Cloud Edition.

9.1 Expectations from participants

  • At least two workshops conducted using College Cloud Edition before April review meet.
  • Provide workshop feedback report on Outreach Portal.
  • Workshop participants to train/conduct College Cloud Edition workshops for other members in their team ( in their respective colleges) on installing and using Virtual Labs College Cloud Edition.
  • Workshop participants to assist the Nodal Coordinators in conducting Virtual Labs workshops using Virtual Labs College Cloud Edition.

9.2 Expectations from VLEAD

  • Support the Outreach/Nodal Coordinators/System Engineers pre/during/post workshops.

10 Photographs

11 Attendance

Attendance sheet for Virtual Labs 4th Integration Workshop is available on drive. Contact numbers are hidden for privacy reasons.

Date: [2017-03-20 Mon]

Author: VLEAD

Created: 2017-04-03 Mon 09:55

Emacs 24.3.1 (Org mode 8.2.10)

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